Take effective meeting minutes

During company secretary courses many various things will be discussed.  One thing that will be taught is how to take effective meeting minutes, it’s an art to concisely capture long meetings into board minutes.  This may seem to be a trivial part of a secretary’s job, but, in fact, it is one of the more important parts of it.  During the meetings, many things are discussed.  Things such as financials of the company could be one of them.  These minutes hold up in court, should there ever need to have a court case.  It is important that everything that was discussed is tracked in some way and meeting minutes is just how that is done.  The company secretary will need to understand how to record these minutes properly as well as how to deal with sensitive and confidential information that is discussed.  They need to be equipped to handle and understand the discussion as well.

Minutes are not transcripts

There are some things that company secretaries need to learn to avoid such as recording minutes as if they are transcripts.  Also, how to properly store the minutes and what to circulate to the concerned parties or the regulator. The minutes should be stored in a safe fashion with a backup in case something goes wrong.  Board and shareholder minutes are very sensitive legal documents that need to be secured as access should be only allowed to authorised people. There are various ways to get this security and a good company secretary will know these ways.

Improve your company secretarial skills

Company secretaries have evolved and will continue to evolve.  However, they hold important roles within the sectors of the company and need to have the tools and skills that it takes to work effectively.

There are various roles of a corporate secretary other than just being present at the meetings.  They need to take notes, update files, communicate what was done and said in the meeting to others that need the information.  They are the communication line for the board to the rest of the company.  This means that they need good communication skills and an understanding of the organisation’s bylaws.

More than just an administrator

They are to update the documents and records as the company evolves.  The duties of a secretary are usually set up within the company’s bylaws.  However, these duties can change as the board sees fit.  Quite often they are to offer communication, do the scheduling of the meetings, notice and have the materials ready and printed or uploaded to a board portal.  They typically offer meeting minutes and maintain corporate records.  All of this is always evolving and changing which is why it is so important to look at our range of company secretary courses.

Become a better company secretary

To be effective at their job, corporate secretaries need to keep up with evolving ways and technology.  The company secretaries of today is expected to be the ‘fountain of all knowledge’ and are responsible for many strategic tasks.  As the landscape changes so does the various tasks and tools company secretaries need to do their job appropriately.  They will not learn these tools and skills by simply doing what they have always done as old ways don’t open new doors. Which is why there is a need for accredited company secretary courses in Dubai, Malaysia and in other international locations.  Being part of our training courses and facilitated workshops allows delegates to learn the latest techniques and tricks to make them just that much better.

Being organised is another part of the company secretary’s position.  Many people will lean on the board secretary for all kinds of different reasons.  That’s why it is important that they have the skills to be able to be organised and find documents and information quickly.  A corporate secretary needs to know what information is important to keep stored and locked away and what information can be given out as well. This may seem obvious to some, however, our tailored company secretary courses will fine-tune these skills.

Keep up with the latest technology and tools

Get your company secretary up to par with the latest advancement in technology during our world-class company secretary courses.  And, if you long to be a company secretary these courses are perfect for you too.  They will go over what is needed in the modern-day company secretarial or governance professional position and what is expected.  This will help the beginner as well as the more advanced. The goal is to have everyone understand the latest techniques and tricks that are out there. It is used to improve and fine-tune the skills needed to be a better company secretary. A skilled board secretary is a subject matter expert and they ensure the board and its committees perform optimally.

Our company secretary courses are designed to help advance the knowledge of how to do the secretarial and governance job better.  How to understand the rules of your company and keep the proper records are also important things to understand and learn.  Company secretary courses are designed to help improve on the current skills with a better understanding of why you are doing things the way you are as well.  Sometimes we are told to do something a certain way and we just do it.  But, never really understand the why behind it.  This is important as it will further open your world up to understanding other aspects of the job as well.

To be a better secretary or have a chance of getting that board secretary’s job, we completely recommend our company secretary courses.

The team are passionate about designing, implementing and embedding governance frameworks, internal controls and policies to improve processes, systems and business performance. Our subject matter gurus regularly speak at conferences, seminars and at breakfast briefings.

They also facilitate corporate training masterclasses and workshops across the following disciplines: corporate governance, advanced company secretarial skills, risk management and compliance frameworks.